Here are some things to think about as you begin to plan:

• Date (weekday or Saturday)? Time?
• Conflicts with other events?
• Location?
• Electrical needs and Internet access provided?
• Tables?
• Who provides computers?
• Will projects be online? Burned to CD as stand-alones?
• Judging beforehand? During the fair?
• Will food be served? Where?
• Is the proposed site secure?
• Are there places for observers to sit when necessary? During awards?
• Registration fees? How much? Deadlines for registration?
• Who are potential donors? PTA? local businesses?
• What kind of awards? Trophies? Ribbons? Certificates?
• How are first place winners determined?
• When will you set up and take down?
• What grade levels will participate? How will they be divided into levels?
• Who will conduct the awards ceremony? Where?
• Will you have a display area (for boards)? Where?
• How will you ensure that all students have transportation to and from the fair?
• How will you choose a chairperson and other committee members?
• How will the committee communicate? Listserv? Email group?
• Will the judges conduct interviews? What is the time limit for these?
• Who will create judging rubrics?
• Who will tally the scores to determine winners?
• Will you have one overall winner in each category?
• If you have a literacy challenge, who writes these tests? How will it be conducted?
• Who will maintain a tech fair web site?
• Who will your official photographers be to ensure that you have pictures throughout the event?